Board management software is a common way for business leaders to keep their agendas, paperwork and more. These tools are designed for efficiency in the boardroom and to streamline processes that could be time-consuming and costly.
When evaluating a portal for a board, it is important to pinpoint the pain points of the entire board cycle. This covers everything from meeting preparation to record-keeping. Take a look at the below areas to identify these:
Meeting preparation and access
Board directors should be given information about the meeting in advance, including a link for the online meeting, as well as an electronic version of the book for board members. They can then make annotations and be prepared without actually attending the meeting. During the meeting directors can make use of the iOS app to navigate through the boardbook and follow along with the presentation, while keeping track of their annotations.
The system should also offer an unifying virtual space in which documents can be shared and the ability to limit access to a certain group of users or groups. This feature allows businesses to protect sensitive information and to prevent non-authorized individuals from accessing confidential information.
The system should also be able track documents from their creation to their distribution and storage. If the company is audited they won’t need to spend time gathering documents that were sent to different folders.